To add a backup selection in the Backup Selections advanced view

1. Under Views in the Desktop Agent Tasks Bar, click Backup Selections.

2. Click Advanced view.

3. Click Add.

4. On the General tab, select the appropriate options as follows:

   Name	Type a descriptive name for the backup selection.
   Description	Type a clear description of the backup selection. This description may include, for example, the folder selected, the group of users it was created for, or the purpose for creating the backup selection.
   Type a folder name	Select this option to add a specific folder to the backup selection. Type the path to the folder, including the folder name. For example, to add a folder named MyData on drive C, type C:\MyData. Once a backup selection is created, the folder cannot be modified.
   Select a pre-defined folder	Select this option to choose a pre-defined folder from the list provided.
   Include subfolders	Check this option to also back up all subfolders in the specified directory. This option is selected by default. On computers that run Microsoft Windows Vista, this option does not include the Music, Pictures, or Videos folders in the backup selection. On computers that run previous versions of Microsoft Windows, this option does include My Music, My Pictures, and My Videos folders in the backup selections.

5. On the Include/Exclude tab, select the appropriate options as follows:

   Include all file types	Select this option to include all file types in this backup selection.
   Include and exclude only the items listed below	Select this option to include or exclude only specific files or file types.

6. To add a filter to the Include/Exclude list, verify that you selected Include and exclude only the items listed below5, and click Add Include or Add Exclude.

7. If you selected Add Exclude, you will be notified that all previously backed up files matching this exclude will be deleted from this backup selection. Click Yes to continue or No to cancel.

8. Select the appropriate options as follows and then click OK.

   Filter	Type the name of the file or the folder, or a wildcard description of the file or folder that you want to include or exclude from backup selections. For example, type *.mp3 to either include or exclude all files with the file extension .mp3 in this Backup selection, or type unimportant.txt to include or exclude all files in the backup selection with this specific file name. Click Extensions to select a predefined filter to either include or exclude all files with a given file extension.
   Description	Type a description of this include or exclude filter.
   Apply to	Select one of the following: Files to apply this filter to files or Folders to apply this filter to folders. Files and Folders to apply this filter to both files and folders.

9. On the Revision Control tab, select the appropriate options for both the Desktop and network user data folders as follows:

   desktop user data folder	Type the number of revisions to keep in the desktop user data folder for each file in the backup selection. When Outlook PST files are backed up incrementally, only one revision is maintained regardless of the number of revisions set in the backup selection.
   Limit to	Check this option to limit the number of revisions retained in a given amount of time, and specify the following: Revisions. Select the number of versions to retain. Within the last x hours. Select the time period during which you want to retain the versions. At least x minutes apart. Select the minimum amount of time that must elapse between backups in this backup selection. The oldest revision is deleted when a new revision is created that exceeds one of these limits.
   network user data folder	Select the number of revisions to keep in the network user data folder for each file in the backup selection.
   Limit to	Check this option to limit the number of revisions retained in a given amount of time, and specify the following: Revisions. Select the number of versions to retain. Within the last x hours. Select the time period during which you want to retain the versions. At least x minutes apart. Select the minimum amount of time that must elapse between backups in this backup selection. The oldest revision is deleted when a new revision is created that exceeds one of these limits.
   Discard all revisions in the desktop user data folder older than	Enter the number of days after which all revisions in the desktop user data folder will be deleted. The latest revision will not be discarded.
   Discard all revisions in the network user data folder older than	Enter the number of days after which all revisions in the network user data folder will be deleted. The latest revision will not be discarded.

10. On the Options tab, select the appropriate options as follows:

    Delta File Transfer	If you choose Delta File Transfer, each time a file is backed up, only the part of the file that has changed is transferred and stored in the network user data folder. In addition, Delta file transfer uses compression. Enabling this option requires that the DLO administrator has installed and configured a maintenance server.
    Compression	When you select compression, each time a file is backed up, files in this backup selection will be compressed for data transfer over the network and for storage in the Desktop and network user data folders. This affects files created after this feature is activated. Previously stored files will not be compressed. Delta File Transfer also uses compression.
    Encryption	Check this option to encrypt files for transfer and to store files from this backup selection in an encrypted format in the network user data folder. This affects files transmitted and stored after this feature is activated. Previously stored files will not be encrypted. The AES (Advanced Encryption Standard) and a 128 bit key length are used. If enabled, versions are stored unencrypted in the desktop user data folder, and encrypted in the network user data folder. Transfer over the network is encrypted.
    desktop user data folder after	Indicate the number of days after which DLO will delete all file versions from the desktop user data folder after the source file has been deleted from the desktop. The default setting is 60 days. This option also determines the amount of time that DLO waits before it deletes existing backup sets that match new global excludes.
    network user data folder after	Indicate the number of days after which DLO will delete all file versions from the network user data folder after the source file has been deleted from the desktop. The default setting is 60 days. This option also determines the amount of time that DLO waits before it deletes existing backup sets that match new global excludes.

11. Click OK to save your changes.