About SharePoint Server archiving

You can use Enterprise Vault to archive documents from servers running any of the following:

At scheduled times, Enterprise Vault automatically copies documents from the SharePoint server and stores them in Enterprise Vault SharePoint archives.

Archived documents can be left on the SharePoint server or deleted, as required. Shortcuts can also be created on the SharePoint server. Deleting the original documents and creating shortcuts are configured using the SharePoint policy.

If versioning is enabled for a document library, you can configure the number of versions of a document that are to be left on the SharePoint server after archiving. The archived version history link enables users to restore an older version of a document to the SharePoint Server.

If you are archiving from WSS 3.0 or MOSS 2007 servers, you can also archive drafts of documents. Note that shortcuts will not be created in document libraries that have document publishing enabled; that is, if the document library is configured for minor versions, or if document approval is required in the document library.

Archive Search and Archive Explorer Web Parts enable users to search or browse for archived documents in the SharePoint archives that they have permission to access.

A single Enterprise Vault SharePoint archiving task can archive documents from multiple SharePoint servers.

For example, Figure: An example SharePoint archiving configuration shows an Enterprise Vault server archiving documents from a Windows SharePoint services server and a SharePoint Portal Server 2003.

Figure: An example SharePoint archiving configuration

An example SharePoint archiving configurationArchiving configurationexample

On the Enterprise Vault server, you configure the target SharePoint sites, archiving tasks and archiving policies using the Enterprise Vault Administration Console.