Shortcut creation options

The Enterprise Vault archiving task creates shortcuts during normal archiving runs. The task creates the shortcuts according to rules that you define in the archiving policy. If you want to create shortcuts at any other time you must use Run Now to run the archiving task.

The shortcut creation options are as follows:

Shortcut creation. You can select any of the following:
- None. Archive and delete file. Do not create any shortcuts to archived files. Enterprise Vault archives the files that meet the archiving criteria and then deletes the files.
- Create shortcut immediately. Archive the files that meet the archiving criteria and then create shortcuts to the archived files.
- Create shortcut later. Archive the files that meet the archiving criteria but do not delete the files. Enterprise Vault leaves the files until they meet the date criteria you define on this tab. This option enables you to archive the files but to leave the original files in place until they are no longer needed. This means that a user can read or edit the files without them being recalled from the archive.
Last archive time is. Enterprise Vault creates shortcuts when the specified time has elapsed since the last time the file was archived. This option enables you to ensure that shortcuts are not created for frequently-modified files.
Last access time is. Enterprise Vault creates shortcuts when the specified time has elapsed since the last time the file was accessed. This option enables you to ensure that shortcuts are not created for frequently-accessed files.
Last modified time is. Enterprise Vault creates shortcuts after the specified time has elapsed since the last time the file was archived. This option enables you to ensure that shortcuts are not created for frequently-modfied files.
Created time is. Specifies that Enterprise Vault must create shortcuts when the specified time has elapsed since the file was created.

Note the following:

If you specify more than one of the time conditions, Enterprise Vault does not create shortcuts until all the conditions are satisfied.
Enterprise Vault checks the vault store setting for Remove safety copies before creating shortcuts. If safety copies cannot be removed because of this setting, Enterprise Vault does not create shortcuts.

Table: Effect of Remove Safety Copies setting on shortcut creation shows how the Remove safety copies settings can affect shortcut creation.

Table: Effect of Remove Safety Copies setting on shortcut creation

Remove Safety Copies Setting	Shortcut Creation Setting
	None. Archive and delete file	Create shortcut immediately	Create shortcut later
Immediately after archive	Delete original file	Create shortcut immediately	Create shortcut later
Never	Leave the original file	Leave the original file	Leave the original file
After backup	Delete original file after backup	Create shortcut after backup	Create shortcut later, after backup

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