Filtering provides more granular control over how Enterprise Vault archiving tasks process items during an archiving run.
Note: |
Set up and test filtering on a development server before implementing it on your production servers. |
Enterprise Vault provides the following filtering features:
Selective journaling. This feature provides simple filtering of Exchange Server journaled messages. You set up a filter for the Exchange Journaling task that selects, by address, the messages to archive. Other messages are deleted.
Group journaling. This feature enables the Exchange Journaling task to mark selected messages, in order to reduce the scope of subsequent searches. This can be particularly useful where there is a high volume of journaled email and you want to be able to identify messages sent between particular groups of users.
Custom filtering. This feature provides sophisticated filtering. You create rules that select messages by matching one or more attributes, such as email addresses, subject text, message direction or the value of certain message properties.
The rules also include instructions on how selected messages are to be processed. This can include assigning a particular retention category, storing in a specified archive, deleting attachments of a specified type or size and deleting or marking the message.
Custom properties. This feature is an extension of custom filtering. It enables you to configure Enterprise Vault to index additional properties on messages selected by the custom filters. These properties may be standard properties that a default Enterprise Vault system does not index or they may be properties added to messages by a proprietary, third party application.
Custom properties also introduces the concept of "content categories" for grouping the settings that are to be applied to messages that match a rule. These settings can include the retention category to assign, the archive to use and the additional properties to index.