Shortcut Deletion tab

Shortcut deletion does the following:

Deletes shortcuts that are older than the age you specify on this tab.
Deletes orphaned shortcuts. These are shortcuts to items that have been deleted, typically by a user, from an archive.

Shortcut deletion is performed by the Exchange Mailbox Archiving task. When you run the task using Run Now, you can choose a Run mode that includes shortcut processing.

Table: Exchange mailbox policy Shortcut Deletion tab settings describes the available settings.

Table: Exchange mailbox policy Shortcut Deletion tab settings

Setting	Description	Default value
Delete shortcuts in folders	Setting this makes Enterprise Vault delete shortcuts that are older than the age you specify. This does not affect the corresponding archived items. Users can still search for the archived items. For example, you could choose to delete all shortcuts older than 12 months, but retain archived items for several years.	Not selected
Delete orphaned shortcuts	This setting makes Enterprise Vault delete shortcuts in mailboxes if the corresponding archived item has been deleted. If you use shortcuts that contain text from the original message, those shortcuts might be useful to users even though the archived items have been deleted. However, deleting large shortcuts will regain space in the Exchange Server store.	Not selected

Setting

Description

Default value

Delete shortcuts in folders

Setting this makes Enterprise Vault delete shortcuts that are older than the age you specify. This does not affect the corresponding archived items. Users can still search for the archived items.

For example, you could choose to delete all shortcuts older than 12 months, but retain archived items for several years.

Not selected

Delete orphaned shortcuts

This setting makes Enterprise Vault delete shortcuts in mailboxes if the corresponding archived item has been deleted.

If you use shortcuts that contain text from the original message, those shortcuts might be useful to users even though the archived items have been deleted. However, deleting large shortcuts will regain space in the Exchange Server store.

Not selected

When certain items such as calendar, task, and meeting items are archived, the original item is not replaced with a shortcut. By default, the archiving task does not delete the original items when it performs shortcut deletion. To include such items in shortcut deletion, configure the registry setting, DeleteNonShortcutItems. The setting is described in the Registry Values manual.