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At scheduled times, Enterprise Vault automatically copies documents from the SharePoint server and stores them in Enterprise Vault SharePoint archives. Archived documents can be left on the SharePoint server or deleted, as required, and shortcuts to archived documents can be created on the SharePoint Server.
If versioning is enabled for a document library, you can configure the number of versions of a document that are to be left on the SharePoint server after archiving. An Enterprise Vault version history link enables users to view archived versions of a document from the SharePoint version history page.
If you are archiving from SharePoint 3.0 servers, you can also archive drafts of documents.
An Archive Search web part and an Archive Explorer web part can be added to SharePoint site pages to enable users to search the SharePoint archives. Documents can be viewed and saved. Users can also access SharePoint archives using Archive Explorer in a standalone browser.
The benefits of archiving SharePoint Servers can be summarized as follows:
Control of SharePoint storage growth by moving older documents to online archives. Archiving is automatic and policy driven.
Enable the use of cost effective storage for long term retention of older information. Archives are storage independent, enabling the use of cost effective storage solutions such as disk, optical, tape, SAN, NAS, SSP.
Retain the intellectual property represented by SharePoint stored content.
Central information retention for distributed departmental systems.
SharePoint holds the newest, changing information, while Enterprise Vault provides managed, long term, high volume, online storage of older information.
SharePoint archiving requires a separate Enterprise Vault SharePoint license.