Provisioning and archiving tasks

The following kinds of tasks can be created and managed using the Enterprise Vault Administration Console:

When a task is configured, it is assigned a set of targets. Each target has an archiving policy assigned to it. The targets define the location of the items to be archived and the policy defines how and when the items are to be archived. A single task can archive several targets on different servers.

At the times that you schedule, the archiving task scans the configured target for items that are ready for archiving, that is, those items that satisfy the archiving policy. This is automatic or background archiving. With Exchange mailbox and public folder archiving and Domino mail file archiving, users can also store specific items in the archive using the Store in archive option in their mail client. This is manual archiving.

For each type of archiving, the archiving task collects the items that are to be archived and passes them on to the Storage Service. When the Storage Service has safely stored an item, the archiving task can delete the original, and create a shortcut to the archived item. You can configure whether the task deletes the original and also whether it creates a shortcut.

You can configure the archiving task to leave the original item as a safety copy until the vault store containing the archived copy is backed up.

When Enterprise Vault archives an item, the Enterprise Vault Directory database is accessed to find out where the required archive is. In addition, information is written to the Vault Store database.

Archiving tasks are also responsible for the automatic deletion of shortcuts.

The automatic deletion of shortcuts could be as follows:

The item in the archive is deleted by the Storage Service, but shortcuts are deleted by the archiving task.

For some types of archiving you can configure automatic shortcut deletion separately from item deletion. For example, you could set all shortcuts to be deleted after a year. The archived items would remain in the archives, still available if required.