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Storing content

Content storage only becomes a real concern when you are managing a large number of digital media files. In many cases, you can maintain all of the relevant digital media files in a directory on the server itself. As your content library grows, you may need to develop a separate file storage and management solution.


A file naming convention is one of the most useful content management techniques you can employ. For example, you can use alphanumeric codes to specify such things as digital media type, genre, artist, and sequence number. If used consistently, a well-designed file naming standard will enable you to manage virtually any number of files effectively.

Folders and servers

Dividing your digital media files into separate folders lets you cluster your content according to your own criteria. Keep the number of folders to a minimum to avoid confusion and redundancy.


Maintaining an up-to-date digital media library requires not just the addition of new content as it becomes available, but also the archival of old or obsolete content. It is usually not practical or necessary to delete inactive content, but inactive content should be removed from the active digital media library and stored in a way that will allow you to retrieve it at a later time. Use file compression technology if necessary to reduce file sizes to manageable levels.

Backup and security

Your content library, like any other repository of data, is vulnerable to damage or theft over the local network. Refer to your network documentation or ask your network administrator about setting up a system of user permissions and periodic backups for your content library.

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