Identifying internal mail recipients

You can specify that Enterprise Vault must perform a local address lookup for specific Notes domains. The local lookup enables Enterprise Vault to identify the Lotus Notes user name for messages that are addressed to alternate email addresses. The local lookup results can aid searching in the Web applications and in Compliance Accelerator and Discovery Accelerator.

In order to specify the domains that require local address lookup you must make some changes to the registry on the Enterprise Vault servers that run the journaling and archiving tasks.

To specify local lookup domains

  1. On an Enterprise Vault server that runs a Domino archiving or journaling task, create a new registry key called NotesDomains in the following location:

    HKEY_LOCAL_MACHINE
     \SOFTWARE
      \KVS
       \Enterprise Vault
    	\Agents
    
  2. Under the new NotesDomains key, create a subkey for each Notes domain. For example, if you have Notes domains 'MyNotesDomain1' and 'MyNotesDomain2' you create subkeys 'MyNotesDomain1' and 'MyNotesDomain2'.

  3. Under each of the Notes domain subkeys, create a new String value calledInternalSMTPDomains.

  4. Assign to each InternalSMTPDomains value a string that lists the domains for which you want to use local lookup. Use semi-colons (;) to separate domains. For example:

    exampledomain1.com;exampledomain2.com
    
  5. Under each of the Notes domain subkeys, create a new DWORD value calledEnableLocalPartLookup.

  6. Give EnableLocalPartLookup one of the following values:

    • 0 to disable local part lookup

    • 1 to enable local part lookup

  7. Repeat all these steps for other Enterprise Vault servers that run Domino archiving or journaling tasks.

Table: Effects of NotesDomain registry key shows how the NotesDomain registry key controls how Enterprise Vault identifies internal mail recipients.

Table: Effects of NotesDomain registry key

Registry key or value

Effect on Enterprise Vault behavior

NotesDomains key is missing

Full address lookup and a warning in the event log.

NotesDomain key is present but has no key for the current Notes domain

Original address is recorded. No lookup.

NotesDomain key is present and has a key for the current Notes domain

  • If EnableLocalPartLookup is set to 0, perform a full address lookup.

  • If EnableLocalPartLookup is set to 1, perform a full address and local part lookup for addresses that match the Domain.

    If the InternalSMTPDomains list is present and the SMTP domain matches a domain in the list, SMTP messages being archived from journals are checked with full address and local part lookup.

    If the InternalSMTPDomains list is not present or there is no match, full address lookup is used.