You can set permissions for users or groups for a workflow in
order to restrict or control the access users have to manage,
modify, or read it. By default, the creator of the workflow has all
three permissions. Other users must be granted permissions by the
owner in order for the workflow to appear in their workflow
Modify: this permission allows the user to
make changes to the workflow by adding, removing, or modifying any
included actions and/or attributes (automatically includes
Read: this is the minimum permission that can
be assigned. Read allows a user to view a workflow and its details
and see reports and audit histories, etc., but not to modify,
pause, resume, or cancel it.
To set permissions for workflows
Right-click the workflow you want to assign
Click the Security tab.
If the group or user is not in the list, click
Add. (If the user or group is in the list, skip to step
In the Contact type drop-down list, select
User or Group.
In the Contact location drop-down list, select
the domain where the user or group resides.
In the Search filter text box, type the name
of the user or group. You can use an asterisk (*) as a wildcard to
search for similar names.
In the Group or user names window, select the
user or group and click OK.
Select or clear the check boxes to set the desired