Setting up File System Archiving to archive the SMTP messages

You must configure File System Archiving on an Enterprise Vault server to archive the SMTP messages from the SMTP archiving holding area.

For information on the requirements for the Enterprise Vault server, see "Additional prerequisites for SMTP archiving" in Installing and Configuring.

The required steps for setting up File System Archiving for the SMTP messages are given here. Each step refers you to the appropriate section in the Setting up File System Archiving manual for detailed instructions.

You need to do as follows:

Add a File System Archiving task for the Enterprise Vault server.

See "Adding a File System Archiving task" in Setting up File System Archiving.
Add the computer that contains the holding area as a target file server for File System Archiving. We recommend that you do not use placeholder shortcuts, so you do not need to install the FSA Agent.

See "Adding file servers" in Setting up File System Archiving.
Create a suitable volume policy for archiving the EML files.
We recommend that you configure the volume policy as follows:
- Disable quotas for the policy.
- Do not replace the archived items with placeholder shortcuts.
- Create an archiving rule to archive *.eml files. On the rule's Shortcut Creation tab, select None. Archive and delete file.
See "Creating FSA archiving policies" in Setting up File System Archiving.
Add as a FSA target volume the holding area or the volume that includes the holding area: apply the volume policy you created and select the option to archive the volume.
If you auto-enabled mailbox folder creation for a domain, SMTP archiving creates an archive point for each mailbox folder automatically. You can manage these archive points in the same way as regular archive points.

If you did not auto-enable mailbox folder creation for a domain, note the following:

You must create the required archive points for the domain's mailbox folders manually. We recommend that you create one archive point and thus one archive for each mailbox folder. This configuration is the default if SMTP archiving creates the archive points automatically.

You may want to set the indexing level manually for the domain's archives. When setting the indexing level, choose "Full" if you want to be able to search for phrases in the message content. SMTP archiving sets the indexing level to "Full" for the archives of auto-enabled mailbox folders, by default.

Note:

Custom SMTP headers (X-headers) are not indexed with the exception of "x-KVS-MessageType", which Compliance Accelerator uses to enable searches on Instant, Bloomberg, and Exchange messages.

Schedule the File System Archiving task so that it archives from the holding area at the required times.

See "Scheduling" in Setting up File System Archiving.