Creating archiving target subsites to override archiving settings

Target site objects are not added automatically for subsites in a SharePoint site collection, even if the subsites are being archived. If there is no target site object, the subsite is archived using the archiving settings of the top-level site in the site collection.

For example, in Figure: Archiving Targets, there is no target object in Enterprise Vault corresponding to the subsite under Site Collection A on the SharePoint server.

You only need to create a target site object manually if you want to override the default archiving settings in order to include a subsite (when the parent site is not being archived), or to exclude a site (or its subsites) from archiving.

Documents archived from all sites in a site collection will be stored in the same archive.

Note that an archiving task can be assigned to a SharePoint 2.0 virtual server, SharePoint 3.0 Web application or top-level site, but not to a subsite.

To create archiving target objects for subsites

  1. Under Targets, SharePoint, expand the SharePoint target object and find the target site collection object for the subsite you want to archive.

  2. Right-click the site collection object and select New, SharePoint Site. This starts a New SharePoint Site wizard. Click Next on the first screen.

  3. The full path of the top-level site will be displayed below the box. Enter in the box the relative path for the subsite. For example, if the top-level site path is

    http://sharepoint/sites/marketing
    

    and the full path for the subsite is

    http://sharepoint/sites/marketing/presentations
    

    you would just enter:

    presentations
    
  4. Select the required scope of archiving for this site; this site only, the subsites only, or both. Click Next.

  5. Select the policy to be used to archive the site and subsites. Click Next.

  6. Select the retention category to be applied to any files that are archived. You can use New to create a new retention category, if required. Click Next.

  7. The next screen shows a summary of the archiving settings for the site. If this is correct, click Finish.

  8. A prompt confirms that the object has been created. Click Close.

  9. Target site objects for subsites are displayed in the right hand pane of the Administration Console when you click the site collection object in the tree. They are not shown in the tree.