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The archiving policy rules control exactly which files are archived.
When you create policy rules, remember the following:
A rule is applied to a file when all the criteria match. You may find that some files that you expect to be matched by a rule are not matched because, for example, the attributes are not matched exactly.
Do not apply too many rules in a policy. This makes it easier to apply the same policy to multiple volumes or folders. Also, by keeping it simple, you are less likely to get results you do not expect.
You can use File Groups to simplify rule creation. A file group enables you to specify several different file types to that are to be treated together for the purposes of file archiving.
For example, you could create a file group called "Web Pages" and within it have the file types *.htm, *.html, and *.gif. Within a File System Archiving policy you could then define a rule that applied to "Web Pages".
File Groups are in the "File Groups" Administration Console container, under the "File" policies container.
The setting for the vault store may temporarily prevent Enterprise Vault from creating shortcuts.
When you have set up File System Archiving for a volume or folder, perform an archive run in Report Mode and then check the report to make sure that the rules are matching the files you expect.