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The Enterprise Vault archiving task creates shortcuts during normal archiving runs. The task creates the shortcuts according to rules that you define in the archiving policy. If you want to create shortcuts at any other time you must use to run the archiving task.
The shortcut creation options are as follows:
. You can select any of the following:
. Do not create any shortcuts to archived files. Enterprise Vault archives the files that meet the archiving criteria and then deletes the files.
. Archive the files that meet the archiving criteria and then create shortcuts to the archived files.
. Archive the files that meet the archiving criteria but do not delete the files. Enterprise Vault leaves the files until they meet the date criteria you define on this tab. This option enables you to archive the files but to leave the original files in place until they are no longer needed. This means that a user can read or edit the files without them being recalled from the archive.
. Enterprise Vault creates shortcuts when the specified time has elapsed since the last time the file was archived. This option enables you to ensure that shortcuts are not created for frequently-modified files.
. Enterprise Vault creates shortcuts when the specified time has elapsed since the last time the file was accessed. This option enables you to ensure that shortcuts are not created for frequently-accessed files.
. Enterprise Vault creates shortcuts after the specified time has elapsed since the last time the file was archived. This option enables you to ensure that shortcuts are not created for frequently-modfied files.
. Specifies that Enterprise Vault must create shortcuts when the specified time has elapsed since the file was created.
Note the following:
If you specify more than one of the time conditions, Enterprise Vault does not create shortcuts until all the conditions are satisfied.
Enterprise Vault checks the vault store setting for before creating shortcuts. If safety copies cannot be removed because of this setting, Enterprise Vault does not create shortcuts.
Table: Effect of Remove Safety Copies setting on shortcut creation shows how the settings can affect shortcut creation.
Table: Effect of Remove Safety Copies setting on shortcut creation