Creating shared archives

There may be times when you want to create extra archives that can be shared by a number of users. For example, you may want to archive all documentation concerning a particular project in the same archive.

You create the shared archive manually and then set permissions on the archive to give each of the users access to it. You can add or remove users at any time.

Note that shared archives do not contain folders.

To create an archive manually

  1. Start the Enterprise Vault Administration Console.

  2. In the left pane of the Administration Console, expand the Enterprise Vault site hierarchy until the Archives container is visible.

  3. Expand the Archives container to display the various archive types.

  4. Right-click Shared and then click New > Archive.

    The New Archive wizard starts.

  5. Answer the wizard's questions to create the archive. You will be asked to provide the following information:

    • The vault store for the archive

    • Indexing service and indexing level to use

    • Billing account

To set access permissions on the shared archive

  1. In the left pane, expand the Enterprise Vault site hierarchy until the Archives container is visible.

  2. Expand the Archives container, and click Shared.

  3. In the right pane, double-click the name of the archive that you want to modify.

  4. Right-click the archive you want to change and then click Properties.

  5. Modify the permissions as required.