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You can set a maximum allowed size for users' archives on the Archive Usage Limit page of Site Properties. On the same page, you can specify if you want messages sent to users who are approaching or have reached their archive limit. For those approaching their limit, you can also define the point at which you want the message sent.
If you have selected either of the User Notification check boxes, you need to make the appropriate messages available to all the Enterprise Vault servers in the site.
During the installation the archive limit warning messages are placed in a folder beneath the Enterprise Vault Program folder:
Enterprise Vault\Languages\Mailbox Messages\lang
where lang indicates the language used.
The message files are called ApproachingArchiveQuotaLimit.msg and ArchiveQuotaLimitReached.msg.
To set up the archive limit warning messages
Decide which language version of the messages you want to use and locate the files, ApproachingArchiveQuotaLimit.msg and ArchiveQuotaLimitReached.msg.
Using a computer that has Microsoft Outlook installed, double-click the files in Windows Explorer to open the messages.
Copy the two message files to the Enterprise Vault program folder (normally C:\Program Files\Enterprise Vault) on every Enterprise Vault server in the site.