Using customized shortcuts

You can use custom shortcuts to change the information that is displayed in shortcuts.

In a new installation of Enterprise Vault, a default shortcut contains the following:

You can change the settings so that shortcuts contain as much information as you require.

Note that the changes you make apply to shortcuts that are generated in the future, not to shortcuts that have already been created.

Details of custom shortcut content are held in the file, LotusShortcutText.txt, in the Enterprise Vault folder (typically C:\Program Files\Enterprise Vault). On a new installation, an English version of this file is placed in the Enterprise Vault folder. Language versions of the file are available in the language folders under Enterprise Vault\Languages\ShortcutText.

To define custom shortcut content

  1. Locate the required language version of the LotusShortcutText.txt file (under Enterprise Vault\Languages\ShortcutText).

  2. Open LotusShortcutText.txt with Windows Notepad. and make any required changes to the file.

  3. Save the file as a Unicode file.

  4. Copy the file to the Enterprise Vault program folder (normally C:\Program Files\Enterprise Vault).

  5. Copy the file to the Enterprise Vault program folder on all other Enterprise Vault servers in the Enterprise Vault Site.

  6. If Domino Mailbox tasks are already created and running, you need to restart them to pick up the changes.

To apply the new content to new shortcuts

  1. Start the Administration Console and go to the Shortcut Content tab in the Lotus Domino Mailbox Policy properties.

  2. In the box beside Content of shortcut body, select Customize and then specify which options you want. Click Help on the tab for more information.

Layout of LotusShortcutText.txt

LotusShortcutText.txt is laid out using the standard Windows .ini file format:

[Section]
Item1="value1"
Item2="value2"

You can change any of the values in the file. Remember to enclose each value in quotes.

The sections in LotusShortcutText.txt are as follows:

[Archived text]

The entries in this section are displayed in the banner at the top of the shortcut.

The entry that is used for the shortcut is the one that matches the archived item's Domino form or form alias.

Values in this section all have a space before the final quote. This space separates the text from the link text.

[Link]

The entry in this section specifies the text in the banner that is a link to the archived item.

[Attachment table]

The Title entry in this section specifies the text immediately before the list of attachments.

More Information

Layout of LotusShortcutText.txt