Using report mode to test the Exchange Mailbox task

When you run an Exchange Mailbox task in report mode, the task does not perform the processing that is done in other modes. Instead, it produces a report that shows the archiving and shortcut processing that the task would perform if it ran as a normal scheduled task. The report also includes information that is relevant to archiving based on quota, or based on age and quota.

Hidden mailboxes do not appear in the report.

The report file is in the Reports\Exchange Mailbox Archiving subfolder of the Enterprise Vault installation folder (normally C:\Program Files\Enterprise Vault\Reports\Exchange Mailbox Archiving).

The file name is as follows:

EV_ARCHIVING_exchangeserver_yyyymmddhhmmss.TXT

where exchangeserver is the Exchange Server that is associated with the task and yyyymmddhhmmss is the date and time when the report was generated.

The fields within the file are tab-separated so that you can easily transfer them to a spreadsheet program for analysis.

For each mailbox, the report provides the details that are shown in Table: Fields in an Exchange Mailbox task report about the processing that would be performed on a real run of the Exchange Mailbox task.

Table: Fields in an Exchange Mailbox task report

Field	Description
System Name	The name of the Exchange Server computer for which you have generated the report.
Mailbox name	The legacy distinguished name.
Associated account	The primary Windows account for the mailbox.
Mailbox state	One of the following: New, Enabled, Disabled, or Suspended.
Date	The date on which the mailbox was checked.
Start time	The time at which the check started.
End time	The time at which the check finished.
No of archivable items	An archivable item is one that Enterprise Vault archives when the item meets the archiving criteria. An archivable item must be one of those listed in the message classes that Enterprise Vault archives automatically. Enterprise Vault has a number of standard message classes that it archives, and you can add more as necessary. To view or change the Enterprise Vault message classes, view the properties of the Enterprise Vault Directory and then click the Advanced tab.
Total size of archivable items	The total size of items that Enterprise Vault will archive when the items meet the archiving criteria.
No of archivable folders	The number of folders in the mailbox from which Enterprise Vault will archive.
No of items ready to archive	An item that is ready to archive is an archivable item that meets the archiving criteria and so would be archived on a real run of the Exchange Mailbox task. Depending on the number, it could take more than one run of the Exchange Mailbox task to archive this number.
Size of items ready to archive	The total size of items that would be archived on a real run of the Exchange Mailbox task. Depending on the number, it could take more than one run of the Exchange Mailbox task to archive this number.
No of large items	The number of items that are larger than the Start with items larger than setting on the Archiving Rules tab of the Exchange Policy Properties dialog box. These items are archived before all others.
Total size of large items	The total size of items that are larger than the Start with items larger than setting on the Archiving Rules tab of the Exchange Policy Properties dialog box.
No of messages that would be archived	The number of messages that would be archived on a single, real run of the Exchange Mailbox task.
Size of messages that would be archived	The total size of items that would be archived on a single, real run of the Exchange Mailbox task.
Quota limit	The mailbox storage limit.
Quota used	The used percentage of the mailbox storage limit.
% of Quota free	The unused percentage of the mailbox storage limit.
Space held by existing pending items	The mailbox space that is used by items that have the status Pending Archive.
Average size of shortcut (KB)	The average size of a shortcut in the mailbox.
No of Expired Shortcuts	The number of shortcuts in the mailbox that are ready to be deleted, according to the criteria you have set on the Storage Expiry tab of the Site Properties dialog box.
No of Orphaned Shortcuts	The number of shortcuts in the mailbox that are ready to be deleted because the corresponding items have been deleted from an archive. This value depends on the setting Delete orphaned shortcuts on the Shortcut Deletion tab of the Exchange Mailbox Properties dialog box.
No of Old Shortcuts	The number of shortcuts in the mailbox that are ready to be deleted because they have reached the age at which to delete shortcuts. This value depends on the setting Delete shortcuts in folders on the Shortcut Deletion tab of the Exchange Mailbox Properties dialog box.
No of Folders containing moved items	The number of mailbox folders to which shortcuts have been moved or copied from other folders.
No of moved items identified	The number of shortcuts that have been moved or copied to another mailbox folder. This figure is the total for all the folders in the mailbox.
Archiving policy applied	The Exchange Mailbox policy that applies to the mailbox.

If you have chosen to archive until a percentage of mailbox storage limit is free, then the reporting figures are based on the first quota found when examining the mailbox quota settings in the following order:

Prohibit send and receive
Prohibit send
Issue warning

When using report mode, you may find it helpful to run the Exchange Mailbox task on demand, rather than using the normal schedule. You can do this by using Run Now.