Shortcut deletion

The Exchange Mailbox task and Exchange Public Folder task perform shortcut deletion. The tasks delete the shortcuts for expired items automatically. The following additional shortcut deletion options are available on the Shortcut Deletion tab of the Exchange Mailbox policy and the Exchange Public Folder policy:

Delete shortcuts that exceed the specified age.
Delete orphaned shortcuts. Orphaned shortcuts are shortcuts for items that have previously been deleted from the archive.

When certain items such as calendar, task, and meeting items are archived, the original item is not replaced with a shortcut. By default, the archiving task does not delete the original items when it performs shortcut deletion. To include such items in shortcut deletion, configure the registry setting, DeleteNonShortcutItems. The setting is described in the Registry Values manual.

If you have configured Enterprise Vault to archive unexpired calendar, meeting, and task items, any items with an end date in the future will not be deleted from users' mailboxes.

To set up shortcut deletion options

In the Administration Console, expand the hierarchy until the appropriate Exchange Mailbox or Public Folder policy is visible.
Right-click the policy. On the shortcut menu, click Properties.
In the policy dialog box, click the Shortcut Deletion tab.
Select the required options, and then click OK.