Exchange Public Folder Task Properties: Run Now

Run mode:

Archiving and Shortcut processing. The task archives eligible items from the public folders that it processes. It also does the following, depending on settings in the Exchange Public Folder Policy:

Deletes old shortcuts.
Deletes shortcuts to items that have been deleted by Storage Expiry. If you are using Storage Expiry, we recommend that you run shortcut processing just after Storage Expiry finishes.
Deletes orphaned shortcuts. These are items that have been deleted, typically by a user, from an archive.

The options for this Run mode are as follows:

Number of eligible items

Archive all items. The task archives all items that match the archiving criteria.

Archive up to <number> items per folder. Select this option and specify a number to set a limit on the number of items that the task archives from each folder.

Archiving. The task archives eligible items from the folders that it processes. It does not delete any shortcuts.

The options for this Run mode are the same as the options for Archiving and Shortcut processing mode.
Shortcut processing. The task does the following, depending on settings in the Exchange Public Folder Policy:
- Deletes old shortcuts.
- Deletes shortcuts to items that have been deleted by Storage Expiry. If you are using Storage Expiry, we recommend that you run shortcut processing just after Storage Expiry finishes.
- Deletes orphaned shortcuts. These are items that have been deleted from an archive, typically by a user.
There are no options available for this Run mode.

Report. In report mode, the task does not perform the processing that is done in other modes. Instead, it produces a report that shows the processing that the task would perform if you ran it in Archiving and Shortcut processing mode. The report file is in the Reports\Exchange Public Folder subfolder of the Enterprise Vault installation folder (normally C:\Program Files\Enterprise Vault\Reports\Exchange Public Folder).

The file name is as follows:

EV_PUBLIC_FOLDER_exchangeserver_yyyymmddhhmmss.TXT

where exchangeserver is the Exchange Server that is associated with the task and yyyymmddhhmmss is the date and time when the report was generated.

The fields within the file are tab-separated, so the contents can easily be read into a spreadsheet program for analysis.

The options for Report Run mode are as follows:

Number of eligible items

Report on all items. The task archives all items that match the archiving criteria.

Report on up to <number> items per folder. Select this option and specify a number to set a limit on the number of items that the task archives from each folder.