|
|
The settings on this page enable you create shortcuts and control when Enterprise Vault creates shortcuts. A policy can have many rules, so you can control shortcut creation for different file types, as required. For example, you can create different rules for Microsoft Word documents and Excel spreadsheets.
Be careful that you do not specify a setting that means shortcuts are never created. If you use a time selection of on the tab and choose on this tab, it is possible that Enterprise Vault never creates the shortcuts.
The conflict can occur because the archiving task processes the files that match the settings on tab. If the archiving task does not process the file, the shortcut is not created.
When you select the file must match both the following at the time you want the shortcut to be created:
. You can select any of the following:
. Do not create any shortcuts to archived files. Enterprise Vault archives the files that meet the archiving criteria and then deletes the files.
. Archive the files that meet the archiving criteria and then create shortcuts to the archived files.
. Archive the files that meet the archiving criteria but do not delete the files. Enterprise Vault leaves the files until they meet the date criteria you define on this tab. This option enables you to archive the files but to leave the original files in place until they are no longer needed. This means that a user can read or edit the files without them being recalled from the archive.
. Enterprise Vault creates shortcuts when the specified time has elapsed since the last time the file was archived. This option enables you to ensure that shortcuts are not created for frequently-modified files.
. Enterprise Vault creates shortcuts when the specified time has elapsed since the last time the file was accessed. This option enables you to ensure that shortcuts are not created for frequently-accessed files.
. Enterprise Vault creates shortcuts after the specified time has elapsed since the last time the file was archived. This option enables you to ensure that shortcuts are not created for frequently-modfied files.
. Enterprise Vault creates shortcuts when the specified time has elapsed since the file was created.
Note the following:
If you specify more than one of the time conditions, Enterprise Vault does not create shortcuts until all the conditions are satisfied.
The vault store setting for is always checked before shortcuts are created. If safety copies cannot be removed because of this setting, shortcuts are not created. The following table shows how affects shortcut creation.