New Policy

When Enterprise Vault archives from a file server, it can leave behind shortcuts to the files that have been archived.

Internet link. This is a .url text file containing a hypertext link to the archived file.
Placeholder. This is a special file that appears exactly as the original file but, when opened, forces Enterprise Vault to fetch the archived file.

In order to use placeholder shortcuts the required conditions must be met:
- For NTFS servers, the FSA Agent must be installed on the file server. The volume must be an NTFS device; it is not sufficient to use a non-NTFS device that appears on the network as an NTFS device. The volume must represent a complete partition.
- For NetApp Filer devices, Data ONTAP 7.0 or later is required. You must give the Vault Service account administrative permissions on the file server.
- For EMC Celerra devices, you must enable the filemover functionality on the Celerra and create an HTTP connection.
  
  For more details on configuring servers for placeholder shortcuts, see Setting up File System Archiving.

Delete archived file when placeholder is deleted. Select this to make Enterprise Vault delete archived files when their corresponding placeholders are deleted. For this setting to take effect with NTFS and NetApp file servers, Delete archived file must be selected on the Delete Placeholder tab in the properties of the file server.

Note:

For NTFS file servers, this setting is ignored if pass-through recall is enabled. For EMC Celerra file servers, do not use this setting if you configure Celerra pass-through, as the combination can lead to data loss.

Delete placeholders for items that have been deleted from archives. Select this to delete placeholders for which no corresponding item exists in the archive.

Deletion and recall of placeholders requires the appropriate permissions on the file server volume.

Note:

If you choose Delete archived file when placeholder is deleted, you may want to define safety folders. Safety folders enable you to have duplicate placeholders, temporarily, and to delete one without the archived item being deleted. This option is useful when a user has deleted a file accidentally: you can restore files temporarily from backups so that the user can find the file. If you restore the temporary files to a safety folder, the user can delete temporary placeholders without also deleting the corresponding archived items. To define safety folders, go to the Delete Placeholder tab in the properties of the file server.