Domino Mailbox Policy Properties: Archiving Rules

The Archiving Rules enable you to control how the Mailbox Tasks do their archiving from enabled mailboxes. Note: If you change any of these settings, you must stop and restart each task that uses this policy for the changes to take effect.

Young items:

Never archive items younger than <age>. This setting gives an absolute limit on the age of items that are archived. The age refers to the amount of time since an item was last modified.

For example, if you set this to 2 months, the Domino Mailbox Archiving task never archives anything that has been modified in the last two months, regardless of any other settings you choose.

Large items:

Start with items larger than <size>. Select this and choose a size to make the Domino Mailbox Archiving task give priority to items that are larger than this size. When a Domino Mailbox Archiving task looks at a mailbox, the first items that it archives are those that meet the Never archive items younger than <age> setting and that are larger than the setting of Start with items larger than <size>. If you select this, the task archives matching items in decreasing size order. In other words, the bigger an item, the sooner it is archived.

This setting works well if, for example, you have users with a few very large items and a lot of small ones, because the large items are archived first. This is especially useful when you have a new Enterprise Vault installation, because it helps to get mailbox sizes down quickly.

Archiving Strategy:

Archive remaining items, taking oldest items first and stopping when. Select the minimum age of items that Domino Mailbox Archiving tasks are to archive. If you have chosen to archive large items first, this setting is ignored when selecting the large items.

Archive messages with attachments only. Enterprise Vault can be configured so that a mailbox item is archived only if it has an attachment, assuming all other archiving criteria are met. This is not the same as archiving attachments only. Select this to restrict archiving to items that have attachments.

Archive encrypted messages. If you select this setting, note that Enterprise Vault cannot index encrypted messages. This means that users cannot view or seach on archived encrypted messages. However, they can view encrypted messages retrieved from shortcuts, as normal.