You can set permissions for users or groups for a workflow in
order to restrict or control the access users have to manage,
modify, or read it. By default, the creator of the workflow has all
three permissions. Other users must be granted permissions by the
owner in order for the workflow to appear in their workflow
explorer.
Three distinct permissions can be granted
Read: This permission allows a user to view a
workflow and its details and see reports and audit histories, etc.,
but not to modify, pause, resume, or cancel it. This is the minimum
permission that can be assigned.
Modify: This permission allows the user to
make changes to the workflow by adding, removing, or modifying any
included actions and/or attributes (automatically includes
Read).
Manage: This permission allows the user to
pause, resume, or cancel individual instances, or all instances, of
a workflow that has been started. This is done from the Web
console. See Pausing,
resuming, and canceling workflows.
To set permissions for workflows
In the navigation pane's Process tab, open the
Workflows panel and double-click the workflow you want to
assign permissions to.
Click the Properties toolbar button .
Click the Security tab.
If the group or user isn't in the list, click
Add. (If the user or group is in the list, skip to step
10.)
In the Contact type drop-down list, select
User, Group, or Role.
In the Contact location drop-down list, select
the domain where the user or group resides.
In the Search filter text box, type the name
of the user or group. You can use an asterisk (*) as a wildcard to
search for similar names.
Click Search.
In the Available contacts list, click the
contact you want and click OK.
In the Group, user, or role names list, click
the name you want to set permissions for.
In the Permissions list, check or clear the
boxes to set the desired permissions.
.