Running and viewing a new report job

You can create a report job that saves the report data in the Job History. You can specify filters and ranges and select recipients for notification; however, the report is not included in the notification. Report jobs run immediately and you cannot specify a schedule. After the report is generated, you can view the completed report and job history in the Job Monitor. The report data will also be saved in the Backup Exec database.

To run a new report job

  1. On the navigation bar, click Reports.

  2. On the Reports pane, select the report for which you want to run a job.

  3. Under Report Tasks in the task pane, click New report job.

  4. On the Properties pane, under Settings, click General and then type the name for the job in Job name and select the Job priority.

    If another job is scheduled to run at the same time as this job, the priority you set determines which job runs first.

  5. On the Properties pane, under Settings, select the appropriate filter parameters for the data you want to include in the report.

    If filter parameters or settings are not available for a report, you will not be able to view the parameters.

    Select the appropriate options as follows.

    Media set

    Filters the report based on media set names. Media sets include all the media that is inserted into the storage device.

    Media server

    Filters the report based on media server names. The media server is the server on which Backup Exec is installed. This option is only available if the SAN Shared Storage Option is installed.

    Job status

    Filters the report based on job status.

    Protected server

    Filters the report based on specific protected server names. The protected server is the server that is being backed up.

    Vault

    Filters the report based on specific vault names. A media vault is a virtual representation of the actual physical location of media.

    See Media locations and vaults.

  6. On the Properties pane, under Settings, click Ranges and select the appropriate range parameters for the data you want to include in the report.

    If range parameters are not available for a report, you will not be able to select the parameter.

    Select the appropriate options as follows

    Days

    Select this check box to enable the date filter.

    Number of days before day report runs

    Type the number of days prior to the current day to begin the filter process on the data to be included in the report. You can enter a minimum of 0 and a maximum of 32,000 days.

    Number of days after day report runs

    Type the number of days after the current day to begin the filter process on the data to be included in the report. You can enter a minimum of 0 and a maximum of 32,000 days.

    Hours

    Select this check box to enable the hours filter.

    Number of hours within time report

    Type the number of hours either before or after the present hour to filter the data to be included in the report. The time frame depends on the type of report. You can enter a minimum of 0 and a maximum of 32,000 hours.

    Event count

    Select this check box to enable the event count filter.

    Maximum number of events to include

    Enter the number of events to include in the report. Events generate alerts and originate from one of the following sources: system, job, media, or device. You can enter a minimum of 0 and a maximum of 32,000 events.

    Entering a value of zero for the range parameter does not limit the amount of data included in the report; this can result in an extensive report.

  7. To notify recipients when the report job completes and to send the completed report to the recipients, do the following in the order listed.

    • On the Properties pane, under Settings, click Notification.

    • Select the recipients who will receive notification when the report job completes.

    • To include a copy of the completed report along with the notification, check Include job log with a notification to an e-mail or printer recipient.

  8. On the Properties pane, under Frequency, click Schedule and then click Submit job on hold if you want to submit the job with an on-hold status.

    Select this option if you want to submit the job, but do not want the job to run until you change the job's hold status.

  9. Click Enable automatic cancellation, and then type the number of hours or minutes in the Cancel job if not completed within option.

    Select this option if you want to cancel the job if is not completed within the selected number of hours or minutes. Backup Exec starts timing the length of time the job takes to run when the job actually begins, not the scheduled time.

  10. After you have completed all the items you want to set for the new report job, click Run Now.

    The report is submitted according to the options you selected.

To view the report in the Job History

  1. On the navigation bar, click Job Monitor.

  2. Click the Job List tab.

  3. On the Job History pane, select the report you want to view.

  4. Under General Tasks in the task pane, click Properties.

    The report and job history appear and display data based on the criteria you selected when you set up the job.

  5. Click Job History to view detailed information about the job or click Report to view the contents of the report.

  6. To print the report, click Print; for a report in PDF, click the Print icon. You must have a printer attached to the computer, and configured in order to print the report.

    For reports in an HTML format, do the following:

    • To ensure the reports print correctly, in the Layout tab of the Print dialog box, under Orientation, select Landscape.

    • To print all the pages in a multiple page report, in the Options tab of the Print dialog box, select Print all linked documents.

    If all the data does not print in an HTML-formatted report, you may need to edit the page setup for the report. To edit the page setup, open Microsoft Internet Explorer, and then on the File menu, click Page Setup. Under Header and Footers, delete the Header and Footer and then under Margins, set the Left and Right margins to the minimum setting that your printer will accept.

  7. After you have finished viewing the report, click OK.

    The report is saved for the length of time you set in the database maintenance option.

To save the report to a new location

  1. On the navigation bar, click Job Monitor.

  2. Click the Job List tab.

  3. On the Job History pane, right-click the report you want to save.

  4. Click Properties.

  5. Click Save As.

    The Save As dialog box appears.

  6. Enter the file name and location where you want to save the report and then click Save.

    The report is saved in the location you specify. Backup Exec also creates a folder, with the same name as the report, in the same location in which the report is saved. The folder contains images and report pages that enable you to view the saved report.

To delete the report from Job History

  1. On the navigation bar, click Job Monitor.

  2. Click the Job List tab.

  3. On the Job History pane, select the report you want to delete.

  4. Under General Tasks in the task pane, click Delete.

  5. Confirm the job deletion.

    The report and associated job history are deleted.

More Information

Configuring database maintenance

Viewing and changing completed jobs

Available reports