Asset Management Module

The „Asset Management” module offers a very flexible way of registering your assets. It does not replace asset tracking for general accounting purposes. It portrays currently active assets (for example buildings, computers, telephones, or cameras) including simple processes (operations) being made on them. The administrator defines the categories of objects (by setting up the features) while objects may be both tangible and abstract (for example a folder).

Several types of object features are offered (number/text/date/list/file). Assets are displayed either in a tree structure or independently of other objects. Each object may be assigned to one or more users (person in charge/owner/on loan). Objects may be mutually associated by connections between each other. Basic operations - processes can be performed with the objects (In stock, repair, out, relocation, etc.).

Customizing assets structure:

• Objects - A list of asset management objects - here you can define/customise other objects to register (for example desk, chair, etc.)
• Processes - A list of asset management processes - here you can define/customise other processes to register (for example In stock, repair, out, relocation, etc.)
• Attributes - A list of asset object attributes (features) - here you can add other object/process attributes (for example colour, number of legs, etc.)
• Icons - A list of icons for Objects/Processes/Attributes - here you can add other icons to show objects, processes or attributes

Recording Assets summary overview of the company’s assets:

The right hand part contains sub-windThe right hand part contains sub-windows with information on each individual object:

• Users - Assigned user(s)
• Object’s attributes - A list of object’s attributes including the current values
• Object’s history - individual processes performed with the assets

The „Users” window offers an overview of the assets assigned to individual users

• Folder „Assets” contains all objects assigned to a userssets management module with existing audit entities (computers, hardware users)
  • Selected computers including hardware (“Computers” - window) and users („Users” - window) can contain additional attributes („Attributes” - page in computer’s/user’s properties) and can be incorporated into the Assets management module (using drag & drop operations between windows “Computers” or “Users” and “Assets”).

   

  Filtering displayed assets

  • When defining assets (“Definitions/Assets definitions/Objects”) You can choose to display/hide selected object type to show or hide inside the “Assets” window (checkbox “Active”).

   

  Context Menu:

• Insert - Insert new asset
• Delete - Delete selected asset(s)
• Properties - Asset’s properties
• Modify... - set up additional properties
  • Root - move item to the root
  • Change type - change type of the asset
  • Set value - set value of asset’s attribute
  • Complete sequence - complete all empty attributes marked as sequence
  • Complete attributes - complete all missing default attributes to assets
  • Synchronize assets - synchronize assets with Comptuters/Devices
  • Synchronize attributes - synchronize attribute values with Computers/Devices
  • Delete history - delete all history records of the asset
  • Delete users - delete all assigned users to the asset
  • Move to Links - move selected assets to the Links section
• Assign user - assign new user relationship to the asset
• Generate...
  • Assets summary - create document as asset report from template file
• Import/Export/Report - perform selected operation on selected assets
• Overview - open asset report window
• Barcodes
  • Generate - generate barcode bitmaps for selected assets and store it into the database
  • Export - export generated barcode bitmaps for selected assets and save it to specified folder
  • Print - send generated barcode bitmaps for selected assets to the printer device
• Process - add new proces for selected assets
• Access Rights - modify access rights for selected assets for specified users
• Sort by - soft assets by selected attribute type value
• Copy - copy the selection and put it on the clipboard
• Paste - Insert Clipboard contents
• Find - find an item
• Find next - find next item
• Select All - select all objects
• Refresh - refresh current window’s content